How To Avoid Data Leaks In Your Organization

In today’s tech landscape, one of the biggest threats your organization can face is a data leak.  If you’re not proactive in your approach to ensure your data is safe, your business, school or government agency’s information can be compromised and you risk losing everything if your data gets in the wrong hands.  Follow the techniques outlined below to help ensure your data stay safe:

1.) Teach Your Team to Avoid Clicking Suspicious Links in Emails

Phishing is a very common and dangerous threat to your organization, and it’s evolving. A version of phishing called “Spear Phishing” targets users in your institution by sending an email pretending to be someone in the organization you trust.  By clicking on a link in these Spear Phishing attacks, you subject your data to the attack, where it can be stolen or destroyed.  Teach your team to look for suspicious emails, even if they appear to be sent by someone you think you can trust.

2.) Make Sure Security Software is Active to Prevent Threats

Imagine you receive one of the aforementioned “Spear Phishing” attacks, and without realizing it, you click on the link.  By your IT staff ensuring that all of your Security Software is up-to-date and running properly, you can aid in preventing these threats from causing any damage.  In the long run, this will save your organization from money, time and data loss.

3.) Certify your IT Staff in the Hardware and Software your Organization Uses

Save yourself from costly mistakes, and make sure your IT Staff are certified in the hardware and software you use in your organization.  Whether a mistake in coding, an unfamiliarity with your programs, or one of many other issues that could arise, very costly mistakes can be made. By certifying your IT Staff, they’ll know everything they need in order to make sure your organization is safe.

4.) Ensure Your IT Staff can be Trusted

Another possible vulnerability in your company can be the employee itself.  Your company’s goal is to protect very sensitive information.  In order to do this, you need people you trust, and people who are happy with their job. Consider running a background check or evaluations on your employees to ensure they are both qualified and satisfied.

5.) Monitor Your Network to Ensure Data Doesn’t Leak

All of the devices on your network send and receive data.  Be proactive in having your IT Staff monitor this data. It can be very critical in discovering a potential leak and saving your organization from disaster.

6.) Do Not Hold on to All of Your Data All of the Time

When your institution is finished processing certain types of data, consider performing a data dump. Data dumps help clear up your network, and they also help you to make sure all of your data isn’t in one place for cyber criminals to access.  Data dumps help make things much more difficult for hackers to access information they need, and they help you stay protected.

Story via Tripwire